The process of organizing consists of the following steps: (a) determining and defining the activities required for the achieve­ment of organizational goals; (b) grouping the activities into logical and convenient units; (c) assigning the duties and activities to specific positions and people; Share Your PPT File, Process of Organising – 9 Steps Involved in Organizing Process. The first step of the organizing process is sorting and categorizing. Hence, a list of specific tasks must be prepared. For example- the purchase manager will be given the responsibility for the purchase of goods; the sales manager will be responsible for the sales; the advertising manager will be responsible for advertisement and the finance manager will take care of the responsibility of finance. North zone, South zone, West zone, East zone. An organisation is a unified whole of the people and their activities. Since one person cannot manage all the organisational activities, total task is divided into smaller units and assigned to members. Ask yourself this question: Is it a multi-purpose space? Grouping of Activities 4. Maybe too much is happening within the organization and thus, strategic planning should be postponed. The departmental head delegates responsibility and authority related to departmental activities to members of his department. While authority and responsibility moves downward in the scalar chain of command in an organisation, accountability moves upwards. The first step in the process of organisation is to know about the objectives of the enterprise. Determining the Span of Control and Decentralization 8. Therefore, the initial step will entail dividing the work into different and specific areas or jobs. Delegating Authority 5. Such an activity needs special attention. Grouping and classification of activities helps to attain the benefits of specialisation. You need to determine specifically how you want this space to serve you so you’ll know what things ultimately belong in that space. Departmentalisation facilitates specialisation and coordination in the organisation. 9.2 these channels are shown through the solid lines that connect each job (box). Organizing (4–6 months) Perhaps the most critical step in the process, organizing entails proactive recruitment to ensure that a diverse and representative cross-section of the community is actively involved in the process. After having learnt about the objectives of the enterprise, necessary functions to achieve the objectives are determined. In short, who-is-who and who-will-do-what is decided. ii. shoes division, garments division, bags division etc. It is task oriented. Key activity signifies the importance of this activity in the achievement of the objectives of the enterprise. This creates the chain of command right from the top to the bottom and a hierarchy is thus created. The first step in organizing items is to identify a collection of items to organize. Organising an Enterprise Step # 1. Coordination in the organisation is essential for better performance of employees as well as for the timely achievement of organisational goals. An individual who is entrusted with the responsibility must be given authority necessary to carry out the duties assigned to him. So long as the authority to discharge the responsibility is not given, the person concerned has no accountability. Collecting Human and Material Resources: 5. Everybody should clearly know to whom he is accountable. It is an ongoing process which involves gathering resources, identifying work to be performed, assigning duties and responsibilities, delegating authority, and coordinating the efforts of the employees. Teaching Your Children to Organize: Stop Tossing Their Stuff! Huge Collection of Essays, Research Papers and Articles on Business Management shared by visitors and users like you. Determining total workload of the organisation is the first step in the process of organising. Grouping of activities into departments is called departmentalisation. This can affect achievement of organisational goals. The activities may be grouped on the basis of functions, products, territories, customers, etc., depending on the nature of the business. Share Your Word File New plans will dictate organisational modifications, after a new application of the organising process.”, Management, Functions, Organising, Organising Process. Resources are scarce and coordination helps in their optimum utilisation. There are several ways to describe the organizing process but here are basic steps which are used. That committee will be tasked with spearheading the unionization effort. (b) Once-for-all tasks – such as setting up a new plant or installing a machine. In order to create a balance and structure in the organisation, the activities of members need to be well- coordinated. Secondly, it makes the final decision on the span of control (the number of subordinates under the supervision and direction) of each manager. c. Assigning Work, Responsibility and Authority: 6. “Getting organized” implies the creation of a harmonious work environment. Example – The teachers working in a department must know that they have to take instructions from and report to the head of the department. Such coordination is necessary to ensure effective performance of specialized functions. From the previous banking example, all jobs related to managing car loans, home loans and business loans will come under the ‘Loans Department’. The concentration goes to activities and functions. The division of work enables people to acquire skills and experience in their particular area, and consequently brings efficiency into the organisation. It depends on the objectives of the organisation to determine the key activity. This final step necessitates the determination of both ver­tical and horizontal operating relationships of the organisa­tion as a whole. It is ensured that competence of departmental head matches job requirements of the department. For a sound and well-defined organising process, a business needs to undertake the following steps: Organising as a function begins with identifying all activities that are planned for a business based on their mission, goals and objectives. It is widely believed that the nature, purpose, tasks and expectations dictate the type and quantum of authority needed by the manager to function effectively. Authority means the freedom of taking decision, guiding the subordinates and the freedom of supervising and controlling. Certain departments or divisions may be closed (as has been done by the G.K.W. They will receive orders from him and will also be responsible to him. The process of organizing consists of following steps! It is necessary to determine those work activities which are necessary to accomplish organisation objectives. Before uploading and sharing your knowledge on this site, please read the following pages: 1. This is known as the division of work in management terms. Thus, channels of communications are also created. These will form the basis of authority thereafter. The Organizing PROCESS. The stages or steps in the process of organisation are explained below:-1. a. true b. false. For example- the marketing depart­ment may have separate sections such as market re­search, advertising, credit sales etc. Teachers who have proficiency in Mathematics and skills to teach the subject will be employed under Mathematics department. This process is called departmentalisation. Determining the Span of Control and Decentralization: (1) Knowing the Objectives of the Enterprise: Process of Organising – For Achieving Enterprise Objectives. a. True enough, selling, advertising, shipping and storing can be considered as marketing-related activities, and can be grouped under the broad heading ‘marketing’ without any loss of generality. Clear Definition of Objectives: 6. In other words, organising is the function through which management directs, coordinates, and controls business operations. It makes the optimum utilisation of human and material resources. Identifying and Classifying the Work Activities 3. ADVERTISEMENTS: This article throws light upon the five main steps involved in the process of organizing an enterprise. Grouping those activities into these interrelated functional areas. It shows who reports to whom — the chain of command. Objectives are the specific activities that must be completed to achieve goals. Is very essential to establish well-defined clear-cut structural relationships among operating departments plans change with the responsibility must commensurate! 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